Bilingual HR Assistant.

Job Description

As HR Assistant at THE CORE, you will work directly under the HR Manager to support day-to-day HR operations across AREA 35, SAFEHOUSE, and WHISTLER. This is a hands-on role suited for someone organized, detail-oriented, and eager to grow in HR within a fast-moving international creative company.

Key Responsibilities

  • Support recruitment operations: job postings, candidate coordination, interview scheduling, and ATS management (HERP)

  • Assist with onboarding and offboarding processes, including documentation, checklists, and system access coordination

  • Maintain and update employee records, HR trackers, and internal databases

  • Compile and analyze HR data and metrics (headcount, turnover, leave balances, hiring pipeline, etc.)

  • Prepare HR documents, including offer letters, contracts, and internal communications

  • Support compliance tracking related to Japanese labor law requirements

  • Assist with employee communications and internal HR announcements

  • Coordinate with payroll and admin teams on attendance, social insurance, and related matters

  • Support ad hoc HR projects and process improvement initiatives

Requirements

  • Business-level Japanese and working-level English (read, write, speak)

  • 1+ years of experience in HR, recruitment coordination, or a related administrative role

  • Comfortable handling confidential information with discretion

  • Strong attention to detail and organizational skills

  • Proficient in Google Workspace and Microsoft Office (especially Excel/Sheets for data tracking and reporting)

  • Comfortable using AI tools (e.g. Claude, ChatGPT) to support drafting, research, and workflow efficiency

  • Ability to manage multiple tasks and deadlines in a fast-paced environment

Desirable

  • Experience with an ATS or HRIS system

  • Familiarity with Japanese labor law basics (social insurance, paid leave, etc.)

  • Data analysis or reporting experience (Google Sheets, Excel)

  • Interest in the gaming, animation, or entertainment industry

Base Salary

  • Salary is based on qualifications and experience.

Remuneration & Work Conditions

  • National Health Insurance and Pension support (社会保険)

  • VISA Sponsorship for foreign applicants

  • 40-hour workweek, flexible hours

  • Paid Holidays + Public Holidays

  • Paid commute (by public transport)

  • Japanese language classes (subject to workload)

    • Office location:
      7F NTF Takebashi Building, 3-15 Kanda Nishiki-cho, Chiyoda-ku, Tokyo
      From the nearest stations:
      Subway Takebashi station 7 min. walk
      Subway Jimbocho station 5 min. walk
      Subway Ogawamachi station 10 min. walk
      Subway Shin-ochanomizu station 10 min. walk
      Subway Otemachi station 10 min. walk
      JR Kanda station approx. 13 min. walk

Vacation and Holidays

  • Saturdays, Sundays, and national holidays

  • Year-end and New Year holidays

  • Summer holidays

  • Paid vacation

  • Marriage, bereavement

  • Maternity leave before and after childbirth

  • Childcare leave

  • Nursing care leave

Benefits

  • Reimbursement for transportation expenses

  • Medical checkups

  • Congratulatory and condolence payments

  • Retirement allowance

  • Employee discount for products on our e-commerce site

  • Beer Day (In-house lecture from prominent industry figures)

  • Movie viewing allowance

  • Company support for visiting museums

  • Company support for attending lectures and seminars

  • Company support for certification acquisition and examination fees

  • Japanese lessons for non-Japanese employees (in-house / occasional)

Other

  • Bonuses available, paid twice a year based on performance (full-time employees only)

  • Wage revision once a year, based on evaluation and performance

  • Retirement plans/severance packages available

  • Health insurance, employee pension, unemployment insurance, worker's compensation insurance

  • No dress code. There are no restrictions on hairstyle or hair color. Aside from Japanese many of our team members speak English.

If you are interested in applying, please submit your resume/CV and portfolio (art-related positions only) using the button below.
*Portfolios should include the URL of a website where they can be viewed or a data-sharing service.

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